Version 4.5 Date: February 4, 2014
Pupils will be considered for admission without regard to ethnicity, national origin, gender, disability or achievement level.
Priority will be given to pupils that are residents of Walton County, the school district in which the Seaside Neighborhood School (SNS) Seacoast Collegiate High School (SCHS) is located.
On the determined registration deadline date, if there are more registrations than openings for the upcoming year, the students’ names are put into a lottery to be conducted by a Walton County School Board Member or other disinterested third party as selected by the governing board. The number of openings is assigned per grade level prior to the lottery, by the governing body, based on school needs. As the names are randomly drawn, students will be put into numerical order on an admittance list by grade. After all available openings have been filled, the names will continue to be drawn and registered in numerical order (also per grade), thus creating the grades’ upcoming school year waiting list.
Lottery Registration Form
Application forms are available online for SNS and SCHS, as well as the school office, and may be submitted beginning on the first school day in January through the posted deadline date. Forms will be accepted until 3:00 PM on the posted deadline date, which is approximately two weeks before the lottery is held. This deadline date will be posted in the school office no later than the first school day in January. The lottery will usually be held at the end of April or beginning of May.
The parent/legal guardian of the applicant is encouraged to call or visit the school the week prior to the lottery, or attend the lottery, to ensure that the applicant is entered in the correct lottery Priority Group. (For example, as a Walton County resident or non-resident).
Any misrepresentation made on the registration form is cause for removal of the student from the lottery process and Seaside Neighborhood School enrollment. Proof of residency of the applicant and their parent or legal guardian, and current school are required to be submitted with the registration form.
The waiting list created through the random lottery will be for the upcoming school year. This newly created waiting list will stay in effect throughout the upcoming school year. No admissions may be accepted for the current school year after the lottery is conducted for the following school year. An exception may be made if enrollment numbers drop below 114 and funding through FTE are affected. No applicants will be added to the current year’s waiting list after the next year’s lottery has been drawn.
All students on the existing waiting list that have not been admitted via vacancies in the current school year must reapply for the next school year through the standard admission process.
Note that when a child withdraws from school, a child that is on the waiting list from the same grade is not always admitted. There are times when a child on the waiting list from a different grade, will be admitted to replace the child that is leaving the school. This will depend on the current numbers for each grade at the time and is at the discretion of the principal.
In the event that all the children on the waiting list for a particular grade have been either admitted to the school, or contacted and they have turned down admittance, a secondary waiting list will be maintained. Students that wish to be admitted to the school but did not enter the lottery are eligible to be added to this secondary waiting list, on a first come, first served basis. If a space becomes available, the first student on this list will be called.
Admissions for the following school year:
Students will be considered for admissions without regard to race, religion, national origin, gender, or physical disability. The school will be open to any student that is a resident of Walton County and is in grades five (5) through eleven (11) in a Walton County school, and any student that is a resident of Walton County and has obtained a waiver from Walton County to attend a school outside of Walton County (such as Destin). Students that live in Walton County but go to a private school in a neighboring (contiguous) county are also eligible for admission, but must show further proof that they are a Walton County resident.
Students that live outside of Walton County can apply for the lottery, but will go to the bottom of the list (if any) and remain there until all vacancies by county residents on the list have been filled.
Students must be entering middle school or high school for the upcoming school year. Also eligible, are applicants entering the seventh and tenth grade school year if the governing body has established capacities for these grades that are not met through normal progression within the school. Students who have been expelled from Seaside or any other school district may not apply until they have completed their disciplinary period of expulsion.
Walton County Resident: The applying student and their parent or legal guardian must currently be a Walton County Resident (a person currently residing in aforementioned county). Students living outside of Walton County may still register, but will go to the bottom of the list (if any) and remain there until all vacancies by county residents/students on the list have been filled.
Walton County Student: Applying student must currently be enrolled in a Walton County School or homeschool, or covered in an inter-district agreement with Walton County to a school outside Walton County. Proof of current enrollment in a Walton County School or homeschool must be submitted with the Lottery Registration form. Students that live in Walton County but go to a private school in a neighboring county are also eligible for admission, but must show further proof that they are a Walton County resident.
Withdrawal from Seaside Neighborhood School or Seacoast Collegiate High School:
Students who have withdrawn from the school will not be given preferential treatment if they choose to return. They will need to go through the standard admission process along with other applicants. Students who are expelled from school will not be given preferential treatment if they choose to return after their expulsion period is complete. Students who have withdrawn from the school due to medical reasons will be readmitted when a doctor has determined it is appropriate. A letter from the doctor noting the period of the excused medical absence as well as medical clearance for returning to class is required. If a student’s illness prevents them from returning to school in the next school year, the parent or guardian must contact the school in writing, prior to the start of the school year, requesting the extension of the excused medical absence. If the student has enrolled in another school since withdrawing from school due to illness, the student will not be given preferential treatment if they choose to return. They must reapply for admittance and follow the standard procedure.
Any student that has been expelled during any school year is not eligible for readmission until after their expulsion period is complete. After the expulsion period has ended, you MUST repeat the admissions process, and have your child’s paperwork submitted by 3:00 pm on the posted deadline date, to be included in the lottery process.
The governing board establishes capacity for each grade. There will be a specified capacity established at the beginning of each admission year. During the admission process, these grade level capacities and total student population will be available for all interested parties. There must be a minimum of thirty-five (35) students in each grade level 5th thru 11th grade. Both schools stay within the Class Size Reduction amendment guidelines which limit the total number of students accordingly.
Florida law allows charter schools to give preference in admission under the following circumstances. In order for the administration to know how many students with a preference are expecting to attend SNS and the SCHS, those students that qualify for the preference must still have a completed Lottery Registration form submitted by the posted deadline date.
Children of employees: Children of current SNS and the SCHS employees will also automatically be admitted to the 5th or 6th grade if the Lottery Registration form is submitted by the lottery deadline date. Children for which the employee is the legal guardian are also eligible for this preference. Other relatives are not eligible for this preference. If the child is applying for the 7th, 8th, 9th, or 10th grade, and the Lottery Registration form is submitted by the lottery deadline date, they will be automatically admitted if there is space in the applicable grade.
If an employee is hired after the lottery, the children of the new employee will have priority over those on the waiting list.
If an employee resigns or is asked to leave, it is at the Principal’s and Board of Directors’ discretion as to whether or not their enrolled child or children will be asked to withdraw from SNS or SCHS.
An eligible employee is defined as one that is salaried or hourly and gets paid by SNS or SCHS and reports directly to the school’s administration. People, such as a coach, that are paid a stipend are not eligible for admittance preference. If the employee is a part time employee, the Seaside Neighborhood School’s Board of Directors will determine if they are eligible for admittance preference.
Child of a Board Member: Children of current board members, or past board members who successfully completed a three-year term, have preference with respect to admissions, regardless of residence location. Children for which the board member is the legal guardian are also eligible for this preference. Other relatives are not eligible for this preference. Applicants with the above relationship are automatically admitted to the 6th grade if the Lottery Registration form is submitted by the lottery deadline date.
If the child is applying for the 7th, 8th, 9th, or 10th grade, and the Lottery Registration form is submitted by the lottery deadline date, they will be automatically admitted if there is space in the applicable grade.
If a new board member is elected after the lottery has taken place, the children of the new board member will have priority over those on the waiting list.
If a board member resigns or is asked to leave the Seaside Neighborhood School Board of Directors before their three year term has been completed, it is at the Board of Directors’ discretion as to whether or not their enrolled child or children will be asked to withdraw from SNS or SCHS.
Siblings: Applicants who currently have brothers or sisters attending SNS or SCHS are automatically admitted to the 5th or 6th grade for the following year if the Lottery Registration form is submitted by the lottery deadline date.
If the sibling child is applying for the 7th, 8th, 9th, or 10th grade and the Lottery Registration form is submitted by the lottery deadline date, they will be admitted if there is space in the applicable grade. For 7th, 8th, 9th, or 10th grade, the preference for employees and board members will be considered first and have higher priority. If the applied for grade is already filled, then the student will be put at the beginning of the waiting list for that grade. If there is more than one student with this preference, their placement on the waiting list will be determined via lottery before the lottery for the rest of the students for that grade.
For a sibling to have preferential treatment, the brother/sister student must currently be enrolled at application deadline. Residency in Walton County is not required in this case. If siblings are in the lottery or on the wait list, and one is admitted, the other will automatically be admitted if there is space in the applicable grade. If there are two or more siblings that are all applying to the 5th or 6th grade, they will be entered in the lottery separately, and if one is pulled for admittance, the other(s) will be automatically admitted. Should one sibling decline admission or withdraw after admission, this preference no longer applies for the current academic year.
Notification of Admission and/or Wait List status
The lottery, if required as indicated in the student registration process, is open to the public. Applicants and/or their representatives are encouraged to attend.
Notification letters of admission or wait list status will be prepared during the lottery. A parent or guardian, as indicated on the student’s registration form, which is present at the lottery may receive the letter at that time. Otherwise, the letters will be sent out the next school day after the lottery. ** Please note: This letter is the only official notification of admission or wait list status.
No information will be given out over the telephone in reference to admission or wait list status.
Future inquires in reference to wait list status must be made by the parent or guardian as indicated on the application/registration forms and may be made only:
- In person at the school
- In writing
- Via FAX
- Via Email
Reponses to inquiries as stated above will be made the same way. Again, no information will be given out over the telephone.
If a scenario that isn’t covered by the current rules arises, it will be handled at the discretion of the Board of Directors.